Skip to main content

Manage Registrations

Events with Registration Required turned on let members sign up from the home feed. This page covers how to see who's registered and manage the event afterwards.

View registrations​

Open an event from the Events list, then view the attendees list on the event detail screen. Each registration shows:

  • Name and avatar
  • Email (if available)
  • Number of guests they're bringing
  • Registration time
  • Check-in status (if the event has started)

On the event card you also see a progress bar: registered / max attendees — or just the count if capacity is unlimited.

Check-in​

Every event supports automatic proximity check-in — no QR codes, no line at the door. Members who have the Member app open and are physically near the admin device get checked in automatically.

Start a check-in session​

  1. Open the event from the Events list
  2. Tap Start Check-In
  3. The session is now active — members who are nearby with the Member app open are checked in automatically

The active session screen shows​

  • Session Active header with a live indicator
  • Checked In count — how many members have checked in so far
  • Active Devices count — how many member devices are currently detected
  • A live list of every checked-in member, added in real time as they arrive
  • Stop Check-In button to end the session

How members check in​

Members don't open a specific screen — as long as the Member app is open and they're in the same room as the admin device, they're detected and checked in within a few seconds. The member's app grants permissions on first use if needed.

Requirements​

  • Admin device — the phone, tablet, or laptop running Church Admin where you tap Start Check-In. Grant any permissions it asks for on first use.
  • Member device — the Member app installed, signed in, and open. Permissions granted on first use.
  • Proximity — members need to be in the same room as the admin device. Position your device centrally for the best coverage.
  • Device support — most modern phones and laptops work. Very old or entry-level devices may not.

Session security​

Each session is protected so only members of your church can check in. Sessions can only be started by admins.

Stopping the session​

Tap Stop Check-In (red outlined button at the bottom) and confirm. No more check-ins are accepted after that.

The list of checked-in members is saved to the event's attendance record.

Capacity limits​

Set Max Attendees when creating the event. Once that number is reached, new sign-ups are blocked on the member app.

Registration fees​

If you set a Registration Fee, add a Payment Link in Advanced Settings (Razorpay, UPI, Stripe, etc.). Members tap through to the link to pay. The platform does not process payments directly — payments and refunds are handled by whichever provider is behind your link.

Cancelling an event​

From the Events list, long-press the event (or use the event detail screen) and choose Cancel Event. Confirm the prompt. The event is marked Cancelled and stays in the list for history — it isn't deleted.

Cancelled events show with a red badge and notify registered members.

Editing after publish​

Long-press an event and pick Edit Event. All fields can be changed. Save to push the update. Registered members see the new details immediately once their app syncs.

Global events​

For events created under the Global Event scope, open Organized Global Events from the sidebar. Long-press a card to see:

  • View Registrations — opens a bottom sheet with the full attendee list and the current count
  • Edit Event
  • Cancel Event — only shown for upcoming events

Searching and filtering​

The Events screen has:

  • Four status filters: Upcoming, Live, Past, All
  • A search icon that filters by title, description, venue, or category
  • A calendar view toggle for a month-grid view with event markers