Invite Your First Members
Open Invite Member from the Church Admin sidebar. The screen gives you three ways to bring people in, plus a role picker for each invite.
How invites work
When you open the screen, the app auto-generates an invite link + QR code tied to your church. The invite is valid for 7 days, after which it expires and you can generate a new one.
QR code
The most common method for in-person Sunday announcements.
- Displayed in the top card of the invite screen with "Scan to Join" label
- Members scan with any QR reader (phone camera, Google Lens, etc.)
- QR decodes to the invite link, which opens the member app
- Works on any smartphone — no special app needed to scan
Project the QR code on a screen during Sunday service, or print it in your weekly bulletin.
Share the invite link
Four share buttons appear below the QR code, each routing through the native share sheet or direct URL scheme:
| Button | What it does |
|---|---|
| Opens WhatsApp with pre-filled invite message | |
| SMS | Opens default SMS app with the invite |
| Copy | Copies the link to clipboard |
| More | System share sheet (email, Slack, Messages, etc.) |
The invite link opens the member app (or the App Store / Google Play if the app isn't installed yet, then deep-links into the join flow).
Add by Email (direct invite)
For staff and specific people you want to pre-assign a role:
- Scroll to Add by Email
- Enter the person's email
- Pick a role (see Roles below)
- Tap Send Invite
They receive an email with a one-time link. When they sign up via that link, they're already assigned the role — no pending approval needed.
Roles you can assign at invite time
The role dropdown offers 12 options:
| Role | Typical use |
|---|---|
| Visitor | First-time guest, limited access |
| Member | Regular congregation member (default) |
| Deacon | Member care + event logistics |
| Ministry Leader | Runs small groups, outreach, hospitality |
| Worship Leader | Manages song library, leads live presentation |
| Youth Leader | Youth events, groups, attendance |
| Prayer Coordinator | Moderates the prayer wall |
| Biblical Guide | Provides biblical counseling within the church |
| Treasurer | Finance + giving reports only |
| Elder | Near-full leadership access |
| Pastor | Full leadership access |
| Admin | Primary admin (billing + settings) |
See Roles & Permissions for what each role can access.
Manage existing invites
Top-right of the invite screen: Manage Invites. From there you can:
- See active invites with generation date and expiry
- Revoke an invite early
- Regenerate the link (old one stops working)
- View who joined via which invite
Pending approval
When someone joins via the shared link or QR code (not direct email), they land in Pending Members:
- You get a notification
- Open Pending Members in the sidebar
- Review each request (name, photo, how they heard about the church)
- Approve or Decline
Direct email invites skip this step since you already vetted the person when you entered their email.
Best practices
Invite 5-10 active members first. Test the experience on their phones. Then broadcast the link to your full congregation.
Project it on the main screen during announcements. Members can scan right from their seats — typical conversion is higher than a verbal "search for us in the app store."
If your invite link gets shared outside your church (e.g., someone posts it on a public forum), generate a new one from Manage Invites → Regenerate.